Using G Suite and want to use Outlook at the same time?
It’s possible.
It is only possible to sync your Outlook calendar data to your Google Calendar if you're using Outlook on the web. X Research source If you're using a desktop version of Outlook through your school, company, or organization, just complete these steps from the Outlook web app URL provided by your system administrator. How to Sync Outlook and Google Apps. And Apple Mac users of Outlook 2011 are quite out of luck. We've contacted Google about this and will update this article when there's progress.
You’ll have to jump through a few hurdles and there are requirements. But it is possible.
So if you’re tired of being locked into G Suite or Office 365, we’ve got you covered.
There’s a tool for using Outlook with G Suite, it’s called G Suite Sync for Microsoft Outlook.
What is G Suite Sync for Microsoft Outlook (GSSMO)?
GSSMO lets you use Microsoft Outlook and G Suite together. It’s a tool supplied by Google, free to G Suite admins, that lets you avoid using POP, IMAP, and other ‘under the hood’ methods that would require some technical know-how. Instead, you just install GSSMO and run it.
Here’s the data it synchronizes:
3 Steps to Set Up G Suite Sync for Microsoft Outlook
GSSMO doesn’t work for everyone. There are system, G Suite, and other requirements.
The main requirement is that you have to be a G Suite Admin to set up GSSMO. If you’re not an admin, you’ll need to ask the G Suite Admin in your organization to set it up for you.
GSSMO Setup Requirements
These are the minimum requirements that you need to get GSSMO up and running.
1. G Suite requirements
You need a G Suite or G Suite for Education account, any tier.
2. OS requirements
GSSMO only works on Windows machines because it’s reliant on the MAPI (Messaging Application Program Interface) protocol which Mac OS doesn’t support.
These operating systems support GSSMO:
Microsoft has withdrawn support for Windows XP and 2003 Server so GSSMO no longer supports them either. To use GSSMO, you must be the local administrator for your computer.
3. Outlook requirements
GSSMO supports a range of Outlook versions, including:
4. Port 443
GSSMO uses port 443 on your domain, which is the standard TCP port for websites that use SSL. Any site whose URL starts with “https” is being accessed via port 443 so yours is almost certainly already open if you already have an HTTPS site. If you don’t, you may have to set this up.
Setup GSSMO in Google Admin Console
Here’s how to set up your Google Admin console to work with GSSMO.
Gmail
First, set up Gmail to sync with Outlook.
Head over to the Admin Console, and go to Apps -> G Suite -> Gmail.
Then go to End User Access (just above Advanced Settings) and switch Enable G Suite Sync for Microsoft Outlook for your users to ON:
Click Save to save the settings. Gmail is now ready to go.
Calendar
Now we need to do the same thing for Google Calendar. You’ll need to turn on the Calendar service so users can create profiles.
Go to Apps -> G Suite ->Calendar in the Google Admin dashboard, and click Edit Service:
Switch Calendar to ON for everyone.
Global Address List (GAL)
The Global Address List is an address book that lists everyone in the organization.
Here’s how to use the GAL generator, so everyone’s contact details go into the GAL:
Go to Security -> API reference in the Dashboard. https://aitatfp.weebly.com/best-mac-voice-to-text-app.html.
Check the Enable API box:
Click Save to save the setting.
Then turn on contact sharing, so the GAL is dynamically updated for everyone.
In the Dashboard, go to the Menu, then to Directory ->Directory settings -> Sharing settings.
Select Enable contact sharing:
Click Save.
Google Drive Service and Apps
Make sure Drive is turned on for your users. It almost certainly is but if you want to check, or if for some reason it’s not, go to Apps -> G Suite -> Drive and Docs and click Edit Service. Like in Calendar, this will be in the top right-hand corner of the gray box a the top.
Make sure Service Status is set to ON for everyone:
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You also need to allow your users to install Drive apps so they can access GSSMO.
Go to Apps -> G Suite -> Drive and Docs -> Features and Applications, and go to the Drive SDK section and switch it to ON.
Click Save.
Now that you’ve set up G Suite to handle GSSMO, you need to install the tool itself.
Install GSSMO on Your Organization’s Computers
Even Google can’t handle this one in the cloud. If you want to sync Outlook with G Suite, you have to install GSSMO on your computers. Again, they have to be Windows machines, GSSMO doesn’t work at all on Macs. There are two ways to do this. You can push an MSI (Microsoft’s default installer file extension) file to your organization’s members or you can let your users download and install GSSMO for themselves.
Pushing an MSI file
Download the correct MSI file:
Send your users the right link, depending on your Outlook version, and give them the link to the Install GSSMO page for reference.
They should be able to simply run the MSI file, then from the Windows Start menu, click All Programs -> GSSMO > Set up a GSSMO user.
Let users install GSSMO themselves
Your users can visit the GSSMO download page, then click Download. That should be all that’s required.
Importing your data
GSSMO users can import data from an Exchange account or from an Outlook PST file. GSSMO uses G Suite Migration for Microsoft Outlook (GSMMO).
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GSSMO usually launches the migration tool automatically when the user imports data to create another user profile or imports data after they create their profile.
GSMMO is also available as a standalone migration tool, accessible from the Windows Start menu by searching for G Suite Migration for Microsoft Outlook.
When you use GSMMO as a standalone tool. it’s less effective since it doesn’t import Outlook notes, tasks, or journal entries. To import these, it’s best to use GSSMO right from the start.
Troubleshooting your G Suite Sync Setup
Most issues with GSSMO can be resolved by two variations of the classic ‘turn-it-off-and-on-again’ fix. Either reinstall Outlook, or recreate your G Suite profile.
Replacing your G Suite profile
To recreate your original G Suite profile in Outlook you’ll need to first remove the existing profile. This doesn’t delete the data from your G Suite account, but it does delete your Outlook settings: signature, custom category definitions, and all your other changes from the default.
Go to your Windows Control Panel -> mail settings, select Show Profiles, then select the profile you want to remove and delete it.
The go to your Start menu, find All Programs -> GSMMO -> Set up a GSMMO User and recreate your profile.
Reinstalling Outlook and GSSMO
If replacing your G Suite profile didn’t fix things, you might want to reinstall Outlook and GSSMO.
Uninstall GSSMO from your machine the same way you would uninstall any other program, then uninstall Microsoft Outlook.
Reinstall Outlook from the original disk or install file, then download GSSMO and reinstall it. You’ll have to set up your profile all over again from scratch. Remember not to import data from your old Outlook profile, it’s already in your G Suite account!
Restart your computer.
If that doesn’t work, Google has troubleshooting advice for Admins here.
The Downside to using G Suite Sync for Outlook
GSSO doesn’t always work correctly. And getting GSSMO set up isn’t the end of your synchronization story. For instance, sometimes the GSSMO doesn’t sync Calendar invitations properly. This happens when the person sending the invite uses a winmail.dat attachment instead of sending the invite in iCal format.
Other common problems include:
In other words, despite Google’s best efforts the synchronization between the two suites isn’t perfect. You can find Google’s troubleshooting guide to common GSSMO problems here.
Other options for using G Suite with Outlook: IMAP
Any two email tools can be linked with IMAP. The big selling point for GSMMO — apart from integrating calendars and other apps — is that it doesn’t require you to use IMAP, but if you want to, here’s how to do it:
Enable IMAP in Gmail
Sign in to Gmail and go to Settings under the Gear icon. Select POP/IMAP:
Outlook Sync Google Apps Mac Pro
Enable IMAP and save changes.
Set up Outlook for IMAP
Go to File -> Info -> Account Settings in your Outlook menu and choose New in the Email tab.
Select Email Account, then click Next, choose Manual Setup and select POP/IMAP. You’ll need to enter the following details:
Messages sent to and from Outlook should now show up in your Gmail inbox, but this method doesn’t give you synchronized calendars or other apps.
For more details refer following video tutorial or Google Help article.
Video: http://screencast.com/t/PKklHOmMArticle: https://support.google.com/mail/troubleshooter/1668960#ts=1665018,1665137,2769074
Outlook for mac:
You can retrieve your Gmail messages with a client or device that supports IMAP, like Microsoft Outlook or Apple Mail.
Enable IMAP in your Gmail settings
Many clients will automatically configure the appropriate IMAP connection settings for your account, but confirm that the connection settings your client configures are the same as what’s listed below.
If you’re using a client that’s not listed above, you can also use the following information to configure your IMAP. If you have problems, contact your mail client’s customer support department for further instructions.
Outlook Sync Google Apps Mac Os
If your client does not support SMTP authentication, you won’t be able to send mail through your client using your Gmail address.
Outlook Sync Google Apps Macbook
Also, if you’re having trouble sending mail but you’ve confirmed that encryption is active for SMTP in your mail client, try to configure your SMTP server on a different port: 465 or 587.
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